How to Calculate FTE: Full-Time Equivalent Formulas & More

How to Calculate FTE: Full-Time Equivalent Formulas & More

what is a full time equivalent

The full time equivalent, often abbreviated as FTE is an indicator that reflects an employee’s productive capacity. An FTE of 1.0, for example, corresponds to the hours worked in a day for a full-time employee. Consequently, the FTE for a part-time employee working 20 hours a week would be 0.5. FTE calculations should be updated regularly to reflect changes in employee hours, staffing levels, and business needs.

What Is Full-Time Equivalent & How to Calculate It (+ Free FTE calculators)

Full-time employees usually work more than 30 hours a week or more than 4 days a week. They’re also generally employed on a permanent basis as opposed to seasonal or temporary. Full-time workers are also typically entitled to benefits like medical or vacation pay.

Why Calculate the Full Time Equivalent?

  • A full-time position would equate to around 30 to 40 hours per week for most employers.
  • Knowing your FTE number is also helpful for determining if your organization is eligible for certain benefits programs, such as the Small Business Health Options Program (SHOP).
  • If an employer has a 40-hour workweek, a worker scheduled for 40 hours per week is 1.0 FTE.
  • Essentially, the FTE is the number of determined full-time positions in an organisation.
  • FTE calculations are about hours worked rather than number of employees.
  • Accurate FTE calculations ensure your organization remains compliant with legal obligations and eligibility criteria for government programs and support that look at FTE.
  • Each part-time employee counts as a fraction of one FTE based on how many hours they work on average.

An FTE of 100% is equal to the amount of work one full-time employee performs within a given time period (a day, week, month, or year). Planning a new project and making estimates can be tiresome, especially when you have employees with different types of contracts (part-time, full-time, and freelancers) working for your company. FTE calculations make it easier for you to assign different personnel to different projects or specific tasks based on their overall performance and contribution to your company. To calculate your yearly FTE, you should calculate the work hours of all of your employees for that one year and divide that number by the ideal number of work hours per year for one full-time employee.

Step 4: Discover the Total Number of Work Hours per Week

To do that, you need to divide the total number of hours worked by your part-time employees by the total number of annual hours worked by 1 full-time employee. As the name implies, calculating Full Time Equivalent involves converting the working hours of part-time or temporary employees into the equivalent of a full-time position. This calculation is necessary for accurate HR budgeting, resource allocation, and workforce planning purposes. By understanding the FTE count, organizations like yours can make informed decisions about staffing levels, hiring needs, and project allocations to meet all the goals your business has set out. HR departments often use FTE salaries to determine their part-time workers’ compensation. A part-time employee’s FTE salary is calculated by multiplying their FTE value by the salary allotted to an equivalent full-time employee.

what is a full time equivalent

what is a full time equivalent

FTE calculations can also help track salaries and labor costs within the organization. For example, HR departments can use FTE calculations to standardize the working hours and salaries of employees working on a part-time basis. So, workers who work 20 hours in a standard 40-hour workweek are 0.5 FTE because they’re working half the time of full-time workers. Additionally, you can use FTE to determine pay for part-time workers by simply multiplying a part-time employee’s FTE by the full-time salary for that same position. For example, if a full-time program coordinator makes $60,000 per year for 40 hours a week, a part-time employee working 25 hours per week in the same position (0.625 FTE) would make $37,500 per year. According to the Affordable Care Act (ACA), employers with 50 or more FTEs are required to offer ACA-compliant benefits.

  • Easily and quickly gather the data you need to calculate your organization’s FTE so you can spend more time on the strategic planning necessary to drive business outcomes.
  • FTE considers all of your employees, regardless of their hours worked, on a standardized scale to represent the equivalent of one full-time employee.
  • Similarly, seasonal workers’ hours are prorated based on their duration of employment.
  • She has spent the last year and a half working at a software company, managing content about CRM, project management and other business topics.
  • Tracking FTE calculation over time enables your organization to identify workforce trends and anticipate future staffing needs.

Companies use full-time equivalent (FTE) measurements because they provide a standardized way to evaluate and compare the workload and contributions of employees, even when their work hours vary. The Billboard 200 chart ranks the most popular albums of the week in the U.S. based on multi-metric consumption as measured in equivalent album units, compiled by Luminate. Units comprise album sales, track equivalent albums (TEA) and streaming equivalent albums (SEA). Each unit equals one album sale, or 10 individual tracks sold from an album, or 3,750 ad-supported or 1,250 paid/subscription on-demand official audio and video streams generated by songs from an album.

How does the U.S. Small Business Administration (SBA) define FTE employees?

U.S. Cargo and Passenger Airlines Added 2544 Jobs in March 2023; Employment Remains 8.2% Above Pre … – Bureau of Transportation Statistics

U.S. Cargo and Passenger Airlines Added 2544 Jobs in March 2023; Employment Remains 8.2% Above Pre ….

Posted: Wed, 10 May 2023 07:00:00 GMT [source]

The method for calculating FTE is slightly different for each of these uses. Such technology is already a part of many workplaces and will continue to shape the labor market and HR. Here’s how employers and employees can successfully manage generative AI and other AI-powered systems. The 109,000 total hours worked must be divided fte meaning by the total number of available work hours in a year, or 2,080 hours. Using the same formula, the number of part-time hours worked amounts to 5,000 hours per year. The baseline in order to qualify as 1.0 unit of a full-time employee is set at 40 hours, so a part-time employee that worked 20 hours would be marked as a 0.5 FTE.

Pay your team

  • There are companies that have a significant number of people working part-time, i.e., workers who spend only a short time in the company.
  • Instead of just counting heads, FTE lets you see the real impact of your team’s hours which can be easily calculated and tracked automatically by a time tracking software.
  • So, each of your part-timers count as a fraction of a full-time employee.
  • Therefore, an FTE for a standard full-time worker working 40 hours per week is 1.0 FTE.
  • With 14 employees, 7 of which are full-time and 7 part-time, the staffing capacity is 9.04 full-time employees per year.

The new June 1, 2024-dated chart will be posted in full on Billboard‘s website on May 29, one day later than usual, owed to the Memorial Day holiday in the U.S. on May 27. For all chart news, follow @billboard and @billboardcharts on both X, formerly known as Twitter, and Instagram. Those five workers are in fact equivalent to 3.37 full-time workers. If an employee is set to 20 hours per a 40-hour workweek, then they’re considered 0.5 FTE. Like we mentioned above, employers use FTE calculations for a number of different reasons to better understand the employment needs and labor output of their organization. Let’s dive into the main benefits of using an FTE calculation below.

  • FTEs are important for checking HR metrics and determining tax statuses for your business, but luckily they’re pretty easy to calculate on your own.
  • And don’t forget to check out our dedicated Paycheck Protection Program Loan Calculator.
  • Businesses that want to apply for PPP loan forgiveness can submit eligible operational costs and proof of FTE.
  • In this article, we will not only explain to you the FTE meaning, but we will also provide examples, helping you fully understand how to calculate FTE for your company.
  • 0.97 is close to 1, which means the employee almost worked full-time hours.
  • To determine your eligibility for the small-business tax credit, you’ll need to use a different system for counting FTEs.

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